Document Scanning
Digitise your manual processes
Modern technology makes it easier than ever to convert manual business processes to digital ones. There are so many benefits:
- Improved efficiency
- Keeps data safe from loss or damage
- Improved security
Improved access
Businesses now need to allow employees access to documents remotely. Digital access will transform the way everyone works and can only enhance your businesses processes. Once your files are electronic they will be under the control of your IT systems and so protected and backed up to the same level as your computer system.
Save money & resources
There’s no doubt that document scanning will save you time and money. Your employees will be able to access documents quickly and efficiently giving them more time to focus on their job. And no more storage fees for storing your paper files.
Improved security
No more frustrating loss of important documents or information. With digital access to your documents they are much more secure. And a reliable inventory of your records means it’s easy to be GDPR compliant and efficient in your retention guidelines.
Types of Document Scanning
Archive scanning
QIS will collect your boxes of archived paper from anywhere in the UK. We will prepare, scan, OCR and deliver back to you in your chosen format. Your electronic files can be accessed and searched from anywhere in the world. They can be produced in the appropriate format to allow you to upload them to your existing system or incorporate them in your automated processes.
Automated processes
If you have manual paper workflows, we can automate them and turn the process into an email driven one. The process ends with the file being archived directly into your digital archive. This not only speeds up the process but also avoids mistakes and lost information as the process is right every time.
Post scanning
Simply redirect your post to us each morning and we will scan it to your personal inbox or the cloud, or even directly into your DMS! Digitise your paper before it enters your building. QIS can also help you with document workflow software once the paper is in your system digitally. Automating your workflows, save time, save money.
Clear Fees - £69 Per Standard Archive Box
A clear, easy to understand price model to help you budget. Get a fixed price when we assess the job. This includes every part of the process:
- Survey plus sample box pre order
- Collection and redelivery (if required)
- Preparation (no time limit)
- Scanning (up to A3 and Duplex)
- Full Colour
- Full OCR
- PDF or TIFF Format
- Shredding and disposal (subject to written approval daily)
- Drive for the files (HDD, USB, Cloud)
Process Scanning
Process scanning is priced based on a “per sheet” basis and has a starting price of 3p per page based on all the above criteria. However this is more likely to be a bespoke quotation due to the nature of the work.
